Interaction with buyers is completely controlled by you. You decide when documents are released or updated. Questions and answers are mediated through the online environment within the Private Data File. You control the pace of the deal. You control the dialogue. You control the collaboration. Of course, all activity is logged everywhere in the Private Data File ensuring that nothing gets missed.
You can grant search access to specific participants that will permit search across all indexed documents, or within individual documents. Filters help you drill down by keyword and date to find the right document within a drawer, folder or envelope. In addition, the summary of posts provides an “in-box” view of all recently added documents so that every participant can find the most current or newly added information.
The Private Data File itself is delivered using the strongest commercially available encryption for web applications. In addition, we secure the documents and access with a variety of additional measures including: seller-defined user-role definitions, and usage permissions that inhibit simultaneously logging on with the same login name and password. Of course, each document and folder can be individually secured.
Access logs across the entire Private Data File ensure that every activity is tracked and recorded. You can document who looked at what and when so that holdback and disclosure questions are addressed immediately and directly. Knowing who has bona fide interest and who could care less helps you direct the deal towards a swift and lucrative end.
BuildSmart will support you with 24x7 support by e-mail and phone. Coupled with our intuitive system design and online training/help, user problems will be minimized and deals will flow more quickly.